Overview
Recorded Future is a global leader in threat intelligence, dedicated to helping businesses predict, detect, and respond to cyber threats. With a growing team of recruiters spread across the US, UK, Poland, and the EU, Matt MacDonald, the Director of Recruiting, and his team needed a way to manage a flood of applications for over 50 open roles—without getting bogged down in the process.
The Challenge
Recorded Future's lean recruiting team, reduced from 15 to just 6 members, was overwhelmed by the sheer volume of inbound applications. Screening these applicants became a bottleneck, eating up time that could be better spent on higher-value tasks like sourcing and candidate engagement. Matt and his team needed a solution to:
- Drastically cut down the time spent on applicant screening.
- Support a global recruiting effort with team members spread across multiple countries.
- Confidently identify the best candidates without compromising quality.
The Director of Recruiting's perspective
"The biggest challenge was the sheer volume of applications," says Matt MacDonald, Director of Recruiting at Recorded Future. "We needed a more efficient way to screen and rank applicants without compromising on quality."
How Tofu Helped
Tofu's AI Resume Review tool provided exactly what Matt MacDonald and his team needed to streamline their process. Here's how it made a difference:
- Cut Screening Time: Tofu's AI tool allowed Recorded Future to review hundreds of applications in minutes, not hours, slashing the time spent on initial screening.
- Customizable AI Screening Bots: Matt's team used Tofu to create custom AI bots tailored to their specific hiring patterns, ensuring that only the most relevant candidates were surfaced.
- Global Support: Tofu's solution seamlessly supported Recorded Future's global team, making it easier for Matt and his team to manage applications across multiple regions.
- Refocus on High-Value Tasks: By automating the screening process, Matt's team could shift their focus to more strategic activities like sourcing and candidate engagement.
Impact
Tofu's AI Resume Review tool delivered significant results for Recorded Future:
- 27% Reduction in Time to Hire: The AI tool cut the time to hire by 27%, helping Matt's team move quickly on top candidates.
- More Time for Strategic Work: With Tofu handling the grunt work, Matt and his recruiting team had 37% more time to focus on sourcing and engaging with candidates.
- Confident Hiring Decisions: Custom AI bots ensured the best candidates were identified, reducing the chances of overlooking top talent.
- Access to Pre-Vetted Talent: The integration with Tofu's marketplace allowed Recorded Future to tap into a network of pre-vetted candidates, enhancing their talent pool.
"Tofu's applicant ranking tool has been a game-changer," says Matt MacDonald. "It allows us to review hundreds of applicants in minutes instead of hours. With less than a 5% success rate for inbound applicants, this tool frees up time for more valuable recruiting activities, enhancing our overall efficiency and effectiveness."
Tofu's AI tool gave Matt MacDonald and his team at Recorded Future the edge they needed to manage their growing recruitment demands efficiently, helping them stay ahead in the fast-paced world of cybersecurity.